DocumindsA sound basis. Every time.
You make documents from a fixed template. Names, addresses and amounts come from the systems you already have, so everybody works from the same basis.
A text that keeps coming back, such as an objection clause, you write only once. Once approved, a new version carries through to every template that uses it; Documinds tells you beforehand which ones. One house style, to the millimetre.
The right people. At the right moment.
Reviewers see exactly which words changed, and a proof with sample data. Documinds points out beforehand what stands out: an empty field, a text that runs on to a second page.
You decide who approves and in what order. The new version comes into use only after the last approval. An approver without an account gets a one-time link.
What partners supply, too.
Drawings, calculations and reports are kept in one register per project. For each one you see which revision applies, which it replaced and what is still open.
Your colleagues see whose turn it is. A partner outside your organisation reviews through a link of their own; if it stays quiet, Documinds sends a reminder.
Connected to your systems.
Information is often scattered across different systems. Documinds fetches the data, makes the documents and sends them: at a set moment, with one click, or from your own system through the API.
If your system sends the same request twice, only one message goes out. And each sending records what happened, including what failed and why.
payment reminder · reference DEB-20931 · ready
Every decision on record.
Who added a revision? Who approved it? For a document in the register, Documinds records every step, and that can only be added to.
You keep a letter for as long as you set; after that its content is removed, and only the fact that it was sent remains. How that works exactly is on Security.
Your way of working. Your workflow.
Software should adapt to your organisation, not the other way round. You decide which steps a document passes through, who is involved and when it is done.
From one approval to a route through several departments, and a partner through a link of their own.
In the driving seat.
Organisations change, and documents change with them. You adapt templates and routes yourself. You try out a change first; only then does it come into use. While testing, nothing goes to a customer: email arrives in your test mailbox, post is only logged.
See it with your own document.
We reply within one working day.